Under the supervision of the Early Learning Program Director, the Business Coordinator is responsible and accountable for supporting the daily business activities for the Early Learning program.
Provide administrative support for the center.
Responsible for keeping associates and children’s files up to date and accurate for licensing requirements.
Maintain records in point of sale system and ensure all cash receipting is processed both timely and efficiently, including entering children information, payments, field trips, etc.
Process parent payments, provide parents with receipts and adjust co-payments as needed.
Responsible for running and distribution of accounts receivables reports.
Responsible for all electronic funds transfers (EFTs): account set-up, account changes, and monitoring and contacting families about returns. Would also include checks returned for non-sufficient funds.
Prepare and complete monthly processes as required to receive funding from state agencies (such as SRS, DFS and CACFP). May include input onto month-end accrual spreadsheet by noon on the first business day of each month.
Ensure compliance with CACFP requirements, including attendance records, meal counts, etc.
Assists in monitoring monthly financials to ensure that revenues and expenses are on track in relation to the budget.
Assist with associate scheduling, monitoring children to staff ratio.
Assist with day to day activities of the center, i.e. setting up for lunch, covering breaks.
Act as one of the designated person’s in charge for the center when the Director and Senior Lead Teacher are not available and supervise staff as needed when situations arise.
Provide limited assistance in classrooms as needed.
18 years or older.
High School Diploma or equivalent.
Two years office, business or other related experience.
Able to work with diverse groups of people in a friendly and consistent manner.
Sensitivity to individuals representing a variety of family, cultural, and socio-economic backgrounds.
Able to make independent and sound decisions in a fast paced environment.
Able to exercise high levels of discretion and confidentiality.
Detail oriented with good organizational skills, and be multi-task proficient.
Strong computer skills with the ability to adapt to new software.